NCS Cross Country Management Committee Conference Call
Thursday, September 21, 2016, 7:00 p.m.
Dial‐In: 1‐800‐446‐1162
Passcode: 464899
A G E N D A
I. INTRODUCTIONS
II. SITE
A. Discussion of site for the 2017 NCS/Les Schwab Tires Cross Country Championships
Hayward High School
III. DATE AND TIMES
A. Saturday, November 18, 2017
B. Times
1. Set‐up the day before
a. Course – Marked by Peter Brewer
i. Barricade mats from runners warming up
b. Packets –Chuck Woolridge
c. Gates – Hayward H.S.
d. Portable Toilets – Ordered by NCS staff
2. Set‐up finish corral – 6:15 a.m. (chute length needs to be longer, per last year notes)
3. Walk‐the‐course 7:00 ‐ 8:15 am
4. Coaches meeting 8:15 ‐ 8:30 am (if necessary)
5. Race starting times 8:30 am ‐ 1:05 pm (see championship bulletin for breakdown by division
and gender)
III. FORMAT
A. Five divisions (I, II, III, IV and V) in each gender. No petitioning. Team divisions are listed on the NCS
website.
B. There will be ten races. Top teams/individuals qualify to the State CIF Championships according to
the NCS/Les Schwab Tires Cross Country Championship bulletin.
IV. PERSONNEL
A. Site Personnel
1. Insurance requirements
2. Meet Director(s) – Peter Brewer, Northgate HS and Chuck Woolridge, Campolindo HS
3. Site Director – Kristy Prasad, Hayward HS
4. Layout and mark course – Peter Brewer
5. Asst. Site Director – personnel determined by Kristy Prasad, Hayward HS
6. Referee – USATF
7. Starters – ?
a. Recall starter(s) – USATF
Starting Line Personnel – USATF
Finish line personnel – USATF
b. Finish judges ‐ USATF
c. Chute umpires – Arranged by Chuck Woolridge
d. Caller ‐ USATF
e. Timers – Record Timing – Sean or other personnel?
f. Video camera person – Sean Laughlin (Record Timing)
g. Back‐up timer – Sean Laughlin (Record Timing)
8. Course Marshals – Hayward H.S.
9. Results (Individual, team and State Meet qualifiers)
a. Awards – volunteers determined by Kristy Prasad
b. NCS Office – Provided by Sean Laughlin (Record Timing)
c. Media – volunteers determined by Kristy Prasad
d. Coaches – Each team provided two tickets (one for girls and one for boys) to be
used to get race results
10. P.A. Announcer(s) – Keith Conning (stationed same as last year)
11. Awards ‐ Announcer and Presenter of Awards – Gil Lemmon
12. Media (pre and post‐meet) relations – Packets will be available at the registration table
13. Merchandise sales – Peter Brewer
14. Certified Athletic Trainer(s) – Assigned by Children’s Hospital
15. Sponsor Liaison (banners, sample distribution, p.a. announcements) – Bri Niemi
16. Clean‐up – Hayward H.S. custodial staff
B. Personnel responsibilities
1. Secure site (Bri Niemi )
a. Secure insurance (Bri Niemi )
2. Conduct course and facility safety check – Peter Brewer, Kristy Prasad
3. Order awards (Bri Niemi )
4. Secure equipment (see equipment list below)
5. Order merchandise (Bri Niemi )
6. Arrange for sponsors' materials – Bri Niemi
7. Entries from participating schools – Bri Niemi
8. Championship bulletin posted to the NCS website – Bri Niemi
9. Email sent by NCS staff to all NCS member schools – Bri Niemi
C. Prior to Meet
1. Forward materials for packets to Chuck Woolridge – Bri Niemi
2. Forward ticket materials for Hayward H.S. – Bri Niemi
D. Day of Meet
1. Bring awards to meet – Bri Niemi
2. Post results; bring back to the office – Bri Niemi
3. Make sure qualifiers are sent to CIF – Bri Niemi
E. Gate Personnel – Hayward H.S.
1. Wristbands
F. Story for the NCS PREP magazine (program) – Albert Caruana?
G. Personnel responsibilities‐‐after meet
1. Submit bills for reimbursement and/or payment – Bri Niemi
V. EQUIPMENT
A. Automatic timing system – Sean Laughlin (Record Timing)
B. Chute materials – Peter Brewer
C. P. A. system – Bri Niemi
D. Course marking materials – Peter Brewer
E. Trainers station – located at the end of the chute
F. Radios – ordered for use the day of the event – Bri Niemi
G. Racing bibs – Bri Niemi
VII. FUTURE MEETINGS SCHEDULE
A. Tuesday, December 5, 2017?
VIII. OTHER BUSINESS
A. Concession stand – Hayward H.S.
B. Food for workers – NCS Office will set‐up hospitality in portable
C. Officials Parking – Parking lot on east side of campus. Bri Niemi will provide head official with parking
passes.
D. League Results will be sent to Albert