Stanford Twilight Entry Information

Stanford University Presents

Stanford Twilight

April 22, 2016

Cobb Track and Angell Field

COLLEGE/OPEN ENTRY INFORMATION

DIRECT ALL COMMUNICATION TO:

Jess Riden - Meet Director

Stanford Twilight

641 East Campus Drive

Stanford, CA 94305-6150

Email: jriden@stanford.edu

Website: www.gostanford.com

Entries: www.directathletics.com

STANFORD TWILIGHT

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STANFORD TWILIGHT || MEET PHILOSOPHY/FORMAT

The Stanford Twilight is intended to be a true collegiate invitational, consisting of eight to 10 high-caliber NCAA

programs. Teams will be accepted by INVITATION ONLY. The goal is to host a spectator friendly competition with

manageable heat/flight sizes to maximize opportunities for collegiate athletes in position to qualify for the NCAA

Championships. Unattached/Open entries will be accepted on a LIMITED BASIS. All interested athletes should

contact Jess Riden (jriden@stanford.edu). Unattached athletes in the sprints and field events are encouraged to

inquire about entry space. Distance athletes will be accepted on a case-by-case basis.

IMPORTANT INFORMATION AND DEADLINES

Date Time Deadline

Monday, March 14, 2016 12:00 a.m., PST Entries OPEN on Direct Athletics (www.directathletics.com)

Friday, April 15, 2016 12:00 p.m., PST Online entries CLOSE

Monday, April 18, 2016 1:00 p.m., PST Entry Lists Posted (www.gostanford.com)

Wednesday, April 18, 2016 5:00 p.m., PST Heat Sheets Posted (www.gostanford.com)

COLLEGIATE ENTRY AND DECLARATION INFORMATION

ENTRIES

• ALL ENTRIES should be completed on www.directathletics.com. Entries submitted by any other method will

NOT BE ACCEPTED. COLLEGIATE ENTRIES should be entered via a TEAM ACCOUNT ONLY. Unattached

entries MAY NOT be entered via team accounts.

• ALL ENTRIES are DUE BY Friday, APRIL 15 @ 12:00 P.M., PT. You may update or change your entries

anytime up until the deadline. ALL ENTRIES WILL BE CONSIDERED FINAL AT THE CLOSE OF ENTRIES.

• ATHLETES WILL BE CONSIDERED ACCORDING TO MARKS SUBMITTED BY THE CLOSE OF ENTRIES – THERE

WILL BE NO OPPORTUNITY TO UPDATE PERFORMANCES AFTER THE ENTRY DEADLINE.

DECLARATION/SCRATCH WINDOW

• ALL ENTRIES WILL BE CONSIDERED FINAL AT THE ENTRY DEADLINE. There will be NO DECLARATION WINDOW.

• In order to ensure proper seeding, coaches are encouraged to send all scratches to Jess Riden

(jriden@stanford.edu) prior to Wednesday, April 18, at 12:00 p.m, PT.

ENTRY FEES AND PAYMENT PROCEDURES

• Individuals: $20.00 per athlete per event; Relays: $40.00 for each relay team entered

• Maximum Entry Fee (Per Gender): $400

• ALL ENTRIES MUST BE PAID ONLINE, ON DIRECT ATHLETICS PRIOR TO THE ENTRY DEADLINE.

• This is an ENTRY FEE – not a PARTICIPATION FEE. There will be NO REFUNDS for scratches or no-show

athletes.

STANFORD TWILIGHT

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OPEN/CLUB/UNATTACHED ATHLETES

ONLINE ENTRY PROCEDURE – NEW FOR 2016!

• ALL ENTRIES MUST BE APPROVED BY THE MEET DIRECTOR – PRIOR TO ENTERING ON DIRECT ATHLETICS.

• Interested athletes/coaches/agents should email Jess Riden (jriden@stanford.edu) to for entry

approval. Entry requests MUST INCLUDE A PROOF OF PERFORMANCE FROM THE LAST YEAR IN ORDER

TO BE CONSIDERED. APPROVED ENTRIES WILL THEN BE PROVIDED A PASSWORD TO ENTER ON DIRECT

ATHLETICS.

• PLEASE NOTE: ENTRY APPROVAL DOES NOT GUARANTEE ACCEPTANCE. ALL ENTRIES ARE AT THE

DISCRETION OF MEET MANAGEMENT.

ENTRY FEE (OPEN/CLUB/UNATTACHED)

• Entry fees for unattached/open athletes MUST BE PAID on www.directathletics.com via a credit card. Entries

that are unpaid by the close of entries WILL NOT BE ACCEPTED.

• Entry fee is $20.00 per athlete (per event). In other words, entering the 800m and the 1500m will cost $40.

• Payment online DOES NOT GUARANTEE ACCEPTANCE into the Stanford Twilight.

PRE-MEET PROCEDURES – PACKET PICK UP AND PRE-MEET PRACTICE

PACKET PICK UP

PRACTICE SCHEDULE

• Cobb Track and Angell Field will be available to College/Open athletes for practice on Thursday, April 21,

before the Stanford Twilight at designated practice times ONLY. To assure the safety of all athletes, practice

times will be strictly enforced. Headphones are NOT permitted at any time inside the facility.

• If you have a need for practice times before Saturday, please contact Jess Riden (jriden@stanford.edu) to

discuss possible accommodations.

• The weight room is available by appointment only. Please contact Allison Ledesma at

aledesm1@stanford.edu.

PACKET PICK UP – HOURS OF OPERATION

Thursday, April 21 3:00 p.m. – 5:00 p.m.

Friday, April 22 11:00 a.m. – 7:00 p.m.

THURSDAY, APRIL 21 – PRACTICE WINDOWS

Track and Hurdles 1:00 p.m. – 7:00 p.m.

LJ/TJ/HJ 3:00 p.m. – 5:00 p.m.

Javelin/Hammer 3:00 p.m. – 5:00 p.m.

PV/Shot Put 4:00 p.m. – 6:00 p.m.

Discus 5:00 p.m. – 7:00 p.m.

STANFORD TWILIGHT

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MEET INFORMATION AND FACILITY SPECIFICATIONS

SPIKE LENGTH

• Pyramid spikes NO longer than ¼” (9mm) must be worn on the track for ALL events, excluding the javelin and

high jump (3/8 MAXIMUM). We will check the spike length of all contestants prior to escorting them onto the

facility. Athletes whose spikes are too long will not be permitted to compete with those spikes.

WEIGHTS AND MEASURES

• Implements must be weighed in ONE HOUR PRIOR to the start of each event.

o Weights and measures will close 45 minutes prior to the event.

• The specific location for the weigh-ins will be posted on a facility map the week of the competition. The

facility map can be downloaded from the Stanford Track & Field page at www.gostanford.com.

COMPETITION ACCESS TO THE FACILITY

• Only athletes (WITH APPROPRIATE WRISTBAND) will be permitted inside the competition area. Please ensure

you pay attention to the color of the wristband when distributing to coaching staff/athletes.

• Coaches (WITH APPROPRIATE WRISTBAND) will be permitted inside the fences during the distance events

(1500 and up) ONLY.

• Spectators MUST remain outside the fences at all times. Contestants will be escorted on and off the facility.

LOCKER ROOM FACILITIES

• There are no dressing rooms or shower facilities at Cobb Track and Angell Field. Meet management

encourages all teams to make use of the facilities available at their hotel.

STANFORD TWILIGHT

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SPORTS MEDICINE AND TRAINING ROOM

• Please contact Justin Police at jpolice@stanford.edu/650-497-3938 or Jesseca Holcomb at

jholcomb@stanford.edu/650-736-4068 for any medical or training room questions.

• Athletic Training: Stanford Athletic Trainers will have a training area that will be open one hour before the

start of the first event on Sunday, May 1.

• If your trainer requires a credential they must contact Justin Police before Wednesday, April 20, by 1:00 p.m.

• Credentials will be placed in TEAM PACKETS and can be picked up at check-in.

• Please note: Each participating team should provide its own taping supplies

• If a Certified Athletic Trainer will not be traveling with your team, please make arrangements for treatments

and other needs prior to your team’s arrival.

• Please be sure to bring or fax ahead the Authorization for Modality Application form for modality use from a

Certified Athletic Trainer or team physician if a non-certified athletic trainer will be accompanying your team.

• In case of emergency during athletic participation at Stanford University, the athlete will be transported to

the Stanford University Hospital. Please have your insurance information available.

• The team physician will also be on call or present during competition.

IMPORTANT SAFETY RULES

• In order to conduct a safe and quality meet for everyone, NO headphones, cell phones or radios will be

permitted inside Cobb Track and Angell Field. Please notify your athletes in advance that they must confine

these items to the areas outside the facility. All safety rules are in accordance with the Pac-12 and NCAA rules.

PARKING

• Team Buses and Vans: May drop off in Varsity Lot, in front of the flag poles. After drop off, vehicles are

directed to park in Vendor Lot (Adjacent to Lot 2).

• Officials Parking: Officials are directed to park in H Lot (see map below).

• Permit and Paid Parking: Track House Lot and Varsity Lot are paid/permit lots. Vehicles without a permit

will be ticketed Parking Permit Machines are available in Track House Lot for purchase of day permits.

Permits will be valid in Track House Lot and Varsity Lot.

• Free Parking: Free Parking is available in El Camino Lot, which can be accessed from Nelson Road as well as

the Graduate School of Business parking structure, which can be accessed off of Campus Drive.

• Please refer to the enclosed map for directions to the track and parking lot. Since teams will be arriving and

departing throughout the day, please be careful of people crossing the road and remind your athletes to be

watchful of the traffic in that area.